Session Of January 30th, 2020

Minutes Recorded by: McKenzie Craycraft, Secretary

Visitors: Dean Conn

Call to Order at 11:02 AM

Senator Avent prays

Roll Called

Approval of Minutes

Minutes approved at 11:07 AM

Officer Reports

PPT Murphy: Motion to add senator Mathews to the role.

Approved

PPT Murphy: I formally apologized to the student committee. Announcements have been made about the senate ice cream. They were only two people running the ice cream. It was senator Welch and myself. This also happened on the Heritage weekend. This is not okay. This is senate ice cream not student life ice cream. More people need to be here. Please step up on communication. Please show up. We are here to represent; we need to represent with more than three people. Please step up, I will make a mandatory sign-up sheet if this issue continues.

Committee Reports

Senator LaQuey: We met this week to discuss our potential projects. We are considering improving the game room, coordinating more with different school departments, and working on helping students find information that may be difficult to locate, and we are also looking into a bouldering wall.

Senator Welch: For elections: We have a week until applications are due. They must have the applications and references turned in.

Dean Conn: I have more hearsay than applications.

Senator Gowing: For constitution, we have not started working on everything yet. We have had requests to add in quizzes to the constitution. Basically, to make sure they know what they are getting into. In the fall semester the election committee will write a quiz. I am going to see if we can make a meeting to let people know how we are going to run things. This meeting will be open to other senators in case this is a committee people are interested in.

Special Business

None

Old Business

None

New Business

None

Announcements

Senator LaQuey: Senate ice cream is this Friday.

VP Reid: Jim Taylor is going to come February 6th and speak about his testimony & liberal arts. We were going to have a senator swearing in today but, I dropped the ball and did not meet with him. I apologized to him and hopefully he will be willing to meet.

Open Forum

Senator McClain: What is the policy on getting people to come and do concerts here for the students?

Dean Conn: Speak to Cody Bowen. He sets the schedule for who is coming. He is looking for input. Do you want to bring someone or is it more like it would be cool if this person came? Email him and let him know that you think students would be interested in a specific group.

Senator Lochridge: Is it possible to make senate ice cream longer? I would love to help, but I have a conflict.

Senator LaQuey: One thing which we have considered is changing the time of the ice cream or we could divide the time up into three 15 minutes shifts. Some people have classes at 3:00 or 4:00. We are going to try and leave it at this time. If more people don’t show up, we will start doing shifts. I appreciate the input.

Senator Gowing: On senate ice cream, I mute the GroupMe, because it’s not useful. Do we set an invite on GroupMe? It gives notification if you are signed up.

PPT Murphy: The current time for serving the ice cream is 3:45-4:15. The goal is to get enough people to help to stay with this time frame, so we don’t have to change it because that could cause confusion. If enough people can get there, we could extend the time. That would allow for more people to show up. We could adjust the time next semester. As far as scheduling, that does exist on GroupMe. You can create an event and people can also select whether or not they are going.

VP Reid: Senate ice cream used to be 3:30-4:00. It was changed to allow people who were in class to be able to get ice cream.

Senator LaQuey: Senator Gowing is a genius with that recommendation. We are also considering adding in more departments. Senators and different staff at the school could get to know students.

Senator Gowing: Thank you senator LaQuey. I have heard a lot of people saying that there are a lot of people who don’t have time to stand in line before class. Who would complain about having more time to get ice cream? I don’t think many people will complain. If you extended the time you might have to buy more ice cream, however it might not be a bad idea, as long as we can get people to show up.

Senator Willis: Fellow senators, ask not what ice cream can do for you, but what you can do for ice cream.

PPT Murphy: I would like to point out how crazy this senate gets, but please try to stick to decorum. Addressing the points brought up, as far as extending the time frame, this can be discussed through a show of hands. By a show of hands who thinks changing the time is a good idea? 11 hands raised.

PPT Murphy: Extending the time frame would allow more students to get ice cream. Ask the people on your floor what they would like.

Senator Welch: Ice cream tends to melt, if you are coming in at 4:30 you will get a milkshake.

Senator LaQuey: Points of information, it is important to make sure that all the comments are addressed towards the speaker chair. If we want to change the time it can be through a motion. We have discussed this thoroughly today. Let’s keep this to decision making. Senator Wang: I think it is a good idea to extend the time. If we are giving more ice cream that is a good thing. VP Reid, we have talked about collaborating with other departments, where are we on that?

VP Reid: YAC would not be interested because they spend a lot of time on their other events on Fridays and they do not want to over work their team. Levi Crook said he was interested but hasn’t responded.

Senator Wang: We could rotate who is helping. As PPT Murphy has said, I think having a sign-up sheet would be a good idea. If you want to make sure we have enough senators there, we could have a sign-up sheet. We could put up what guest we are bringing in.

Dean Conn: The context for the ice cream used to be from the student life department, they would invite other people from staff to serve. That was back in the old student enter. Budget cuts caused that to end.

Senator Mathews: I think these ideas have merit, let’s give it a week, let’s make this an anomaly and not a habit.

Senator Avent: The center of time is where it should be. We could extend it in either direction. When considering extending it, there is a 15-minute set-up and break down time. We can rotate ice cream through to avoid it melting. We will require more participation before we consider extending the time slots. I like the idea of faculty serving.

Senator Willis: I think the GroupMe idea will help. I think a sign-up sheet takes away from the spirit of the event. I think there is something about wanting to serve and helping with this event out of choice.

Senator Miles: I feel like if the student body were to find out there is a sign-up sheet it would take away from us. We are choosing to take time to come do this.

Senator Ascoff: I think the sign-up sheet is amanous if it is over GroupMe. It gives you a head count.

Senator Wang: Just to clarify I do think you see who is going and not going. Thank you, Willis and Miles, I think mandatory is too far, but we can see how many people are coming. It is also another way to see who is coming.

Senator LaQuey: In spirit of putting a cap on this discussion, I motion that this week we create a GroupMe event so people can sign-up and next week we address extending the time from 3:45-4:30. Let’s invite different people after that week.

Motion approved

VP Reid: How many senators do you need?

4-5 people

Senator Gowing: The extra senators can be there to talk with other people.

Senator Mathews motions to adjourn.

Senator Livingstone seconds.

Meeting Adjourned at 11:38 AM